Hire a Dedicated Real Estate Virtual Assistant
More Appointments. Better Follow-Up. Less Work.
Reprosify virtual assistants help agents, teams, and brokerages stay organized, respond to leads faster, and run smoother operations, without the cost of in-house staff.
- Dedicated to your business
- No long-term contracts
- Onboarding & training included
Sample task list for illustration. Your assistant’s work is tailored to your business.
Increase Productivity
Delegate repetitive admin work and reclaim hours every week for revenue-generating activities.
Improve Client Experience
Faster responses and organized communication keep your clients informed and confident.
Scale Your Business
Systems and support that let you grow without relying on more of your own time.
Your Business Is Growing. Your Time Isn’t.
Many agents spend 15+ hours a week on non-revenue tasks. That’s about two full workdays that could go to clients, listings, and closings.
A Dedicated Real Estate Virtual Assistant Built Around Your Business
Your assistant learns your systems and takes on the work that slows you down. Pick an area to see what you can hand off.
Lead Follow-Up & CRM
Never let a lead go cold. Your assistant keeps every inquiry moving and your CRM accurate.
- Respond quickly to new inquiries
- Follow up with web and portal leads
- Log calls, notes, and next steps
- Update contacts and pipeline stages
- Set follow-up reminders and tasks
- Reconnect with past clients and your sphere
Calendar & Inbox
Start every day organized. Your assistant manages your inbox and calendar so nothing slips.
- Sort and prioritize your inbox
- Schedule showings and appointments
- Confirm appointments with clients
- Coordinate with lenders, inspectors, and vendors
- Send reminders before key meetings
- Prepare your daily agenda
Listings & MLS
Launch and maintain listings without the back-and-forth.
- Enter new listings in the MLS
- Upload photos and property descriptions
- Update price and status changes
- Schedule photographers and stagers
- Coordinate showings and open houses
- Send showing feedback to sellers
Transactions & Documents
Keep every deal on track from contract to close.
- Track contract dates and deadlines
- Prepare and organize transaction documents
- Send documents for e-signature
- Communicate with title, escrow, and lenders
- Maintain transaction checklists
- Organize digital files and records
Marketing & Social Media
Stay visible without spending your evenings creating content.
- Schedule social media posts
- Create “Just Listed” and “Just Sold” posts
- Manage email newsletters
- Prepare flyers and listing materials
- Update your website and online profiles
- Track engagement from your campaigns
Operations & Data
Run a tighter business behind the scenes.
- Data entry and database cleanup
- Vendor and contractor coordination
- Weekly activity and pipeline reports
- Build checklists and processes
- Manage spreadsheets and records
- Research property and market data for your review
“Your VA becomes a seamless extension of your team.”
More Time to Sell
Less paperwork and busywork means more hours with clients and in the field.
Better Organization
Your CRM, calendar, and listings stay current and easy to manage.
Faster Response Times
New inquiries and client requests get attention quickly.
Scalable Support
Add hours or assistants as you grow, without the complexity of local hiring.
Lower Operating Costs
Skilled support without the salary, benefits, office space, and recruiting costs of a local hire.
Your Business Runs Smoother. You Close More Deals.
From First Call to First Delegated Task
A simple, guided process. We handle the recruiting and screening; you make the final choice.
Tell Us About Your Needs
Share your goals, workload, tools, and the tasks you want to hand off.
We Find Qualified Candidates
Reprosify recruits and screens assistants with the skills and real estate experience your role needs.
Interview & Select Your Assistant
Meet your shortlisted candidates and choose the person who fits your business best.
Onboard & Start Delegating
Your assistant is onboarded into your systems, workflows, and communication style.
Focus on Growth
Hand off day-to-day tasks and spend your time on clients, listings, and closings.
Scale Your Business With Flexible Hiring Options
Transparent hourly pricing with onboarding, training, and dedicated support included. No long-term contracts.
Part-Time Virtual Assistant
Flexible support for growing businesses
- Dedicated part-time professional
- Flexible scheduling
- Administrative support
- CRM updates
- Calendar & appointment management
Best for: Solo agents, mortgage professionals, and growing businesses
Hire Part-Time TalentFull-Time Virtual Assistant
Dedicated support for high-volume businesses
- Dedicated full-time professional
- CRM & database management
- Listing & administrative support
- Transaction coordination
- Long-term support for your business
Best for: High-volume agents, teams, and brokerages
Hire Full-Time TalentDirect Hire Placement
Permanent team members, recruited for you
- Virtual assistants
- Transaction coordinators
- Marketing assistants
- Administrative staff
- Customer service & specialized roles
Best for: Companies that want permanent staff on their own payroll
Speak With an ExpertWhy Agents and Brokerages Choose Reprosify
Real estate-ready assistants, fast matching, and a team that stays with you after day one.
Global Talent Pool
Access skilled assistants beyond your local market, so you’re never limited by who’s hiring nearby.
Fast Matching & Deployment
Get matched with qualified candidates quickly and start delegating sooner.
Transparent, All-Inclusive Pricing
Simple hourly rates, with onboarding, training, and support included.
Real Estate Experience
Assistants who understand CRMs, MLS workflows, listings, and transactions.
Flexible Scaling
Add hours or assistants as your business grows, and adjust when it slows.
Dedicated Account Management
A Reprosify point of contact who helps you get the most from your assistant.
Build the Team You Need, Without the Overhead
Onboarding, training, and dedicated support are included. No long-term contracts.
See What You Could Save With a Reprosify VA
Compare the full cost of hiring in-house with a dedicated Reprosify virtual assistant. Adjust the numbers to match your market.
Reprosify plan
Employer tax rate (in-house hire)
Estimated annual savings
$184,800
60% less than an equivalent in-house team
Illustrative estimate based on the numbers you enter. In-house cost = salaries (prorated to the weekly hours you choose) + employer taxes + optional hidden costs (estimated at 15% of salary) + turnover replacement (estimated at 25% of salary per departure). Reprosify cost = team members × weekly hours × hourly rate × 52 weeks. Not a quote or a guarantee of savings.
Which Support Is Right for You?
An inside sales agent (ISA) focuses on lead generation and appointment setting. A virtual assistant focuses on administrative and operational support.
Find Your Best Fit
Select everything you need help with. We’ll show whether an ISA, a VA, or both fit your business.
Your needs are mostly administrative and operational. A dedicated VA can take this work off your plate.
| Capability | ISA | VA |
|---|---|---|
| Primary focus | Leads & appointments | Admin & operations |
| Outbound prospecting & lead follow-up | ||
| Lead qualification & appointment setting | ||
| Nurturing & database reactivation | ||
| CRM updates | ||
| Data entry | Limited | Full |
| Calendar & email management | ||
| Listings & MLS | ||
| Transaction support & documents | ||
| Marketing & social media | ||
| Vendor coordination | ||
| Resource model | Shared team | Dedicated professional |
| Revenue focus | High | Medium |
| Admin focus | Low | High |
Choose an ISA If You Need To…
- Start more conversations with prospects
- Follow up on internet leads
- Reactivate an old database
- Qualify buyers and sellers
- Book more appointments
- Keep your pipeline active
Choose a VA If You Need To…
- Reduce administrative work
- Manage listings and your CRM
- Coordinate schedules
- Support transactions and paperwork
- Handle marketing and operations
- Free up time for client-facing work
Many clients use both. Pair an ISA for lead conversion with a VA for operations, and every part of your business stays covered.
Built for Every Part of Real Estate
If your business runs on follow-up, scheduling, and paperwork, a Reprosify virtual assistant can help.
Frequently Asked Questions
Everything agents, teams, and brokerages ask before hiring a Reprosify virtual assistant.
A real estate virtual assistant is a remote professional who handles administrative, operational, and marketing tasks for agents, teams, and brokerages, so you can spend more time with clients and closing deals.
Common tasks include CRM management, lead follow-up, scheduling and calendar management, listing and MLS updates, transaction support, data entry, email management, social media, marketing support, document organization, and client communication. Tasks can be customized to your business.
An inside sales agent (ISA) focuses on prospecting, lead qualification, and appointment setting. A virtual assistant focuses on administrative, operational, and transaction support. Many clients use both.
Yes. During their scheduled hours, your dedicated assistant works only for your business.
You can start the hiring process right away. Matching typically takes about 7 to 14 days, and onboarding can take from a few days to a few weeks, depending on your requirements.
Yes. Depending on the role, assistants can handle outbound and inbound calls, appointment confirmations, and lead follow-up.
Reprosify takes confidentiality seriously. Your assistant works inside the systems you choose, follows your policies, and only has the access you decide to give.
Your hourly rate includes onboarding, training, and dedicated account support, and Reprosify handles payroll, HR, and compliance for your assistant.
No. Reprosify virtual assistant plans have no long-term contracts, so you can add hours, add assistants, or adjust as your business changes.
Real estate agents, teams, brokerages, mortgage professionals, property managers, investors, title and escrow companies, and home service businesses.
Ready to Hire Your Real Estate Virtual Assistant?
Tell us about your business and the tasks you want to hand off. We’ll match you with qualified candidates so you can start delegating fast.